RESOLUTION No. 8739
GENERAL INSTRUCTIONS FOR THE BOARD OF ELECTION INSPECTORS (BEI)
ON THE VOTING, COUNTING, AND TRANSMISSION OF RESULTS
IN CONNECTION WITH THE 10 MAY 2010, NATIONAL AND LOCAL ELECTIONS.
Promulgation: 29 December 2009
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ARTICLE III
ELECTION FORMS AND SUPPLIES
SEC. 18. Election forms, documents and supplies. - Except when authorized to do so earlier by the Commission, the BEI shall get the forms, documents and supplies early in the morning of election day. The City/Municipal Treasurer shall distribute the following forms, documents and supplies per precinct/clustered precincts.
A. FROM THE CIWIMUNICIPAL TREASURER
CEF NO. DESCRIPTION RATE OF DISTRIBUTION
ELECTION FORMS
A3 Poster Indicating the Clustered Precincts' Numbers 1 Piece
A6 Official Ballots 1 pc. per voter
A11 Minutes of Voting and Counting of Votes 1 set of 2 copies
A12 Paper Seal 75 Pieces
A14 Certificate of Receipt of Official Ballots, Other Forms and Supplies by BEI 3 Pieces
A27 Official Receipt of Election Returns 60 Pieces
ENVELOPES FOR VOTING AND COUNTING
A15 For Rejected ballots, Half of Torn Unused Official Ballots and Other Half of Torn Unused Official Ballots 3 Pieces
A16 For Scanned / Counted Official Ballots (expandable) 2 pieces per precinct
A17 For Election Returns 30 Pieces
OTHER ENVELOPES
A18 For Minutes of Voting and Counting of Votes 1 set of 2 pieces
A18-A For Back-up Memory Card, Initialization Report, Audit Log, and Precinct Statistical Report 5 Pieces
A19 For Key of Ballot Box 3 Pieces
OTHER FORMS
A30/A31 Temporary Appointment of Chairman/Poll Clerk/Third Member/Support Staff 10 Pieces
A35 Certificate of Challenge or Protest and Decision of the BEI 10 Pieces
A39 Oath of Voter Challenge for Illegal Acts 10 Pieces
A40 Oath of Identification of Challenged Voter 10 Pieces
SUPPLIES
Seal for back-up memory card envelope 1 Piece
Bond Paper (long) 30 Pieces
Ballot Secrecy Folder 20 Pieces
Thumbprint Taker 2 pcs. per precinct in a cluster
Serially Numbered Fixed Length Seal for back-up memory card 1 Piece
Indelible Stain Ink 2 bottles per precinct in a cluster
Instruction to Voters 1 pc. per precinct in a cluster
Ballot Box 1 Piece
Corrugated Box for Official Ballots 1 Piece
PCOS box plastic (garbage bag) 1 Piece
Marking pens 1 or 2 Box/es
Ballpen 6 Pieces
B. FROM THE ELECTION OFFICER
a. Book of Voters;
b. One (1) copy of the Precinct Computerized Voters List (PCVL) with supplemental PCVL, if any, for posting outside the precinct;
c. Two (2) copies of Election Day Computerized Voters List (EDCVL) (List of Voters with Voting Record) with supplemental EDCVL, if any,; and
d. Copies of Appointment and Oath of Office of the BEI and Support Staff (A30/A31).
The Book of Voters should be duly sealed. The PCVL and EDCVL should all be duly certified by the Election Registration Board.
The poll clerk, third member and the support staff, if any, shall have custody of the Book of Voters and one (1) copy of the EDCVL.
The BEI shall carefully check the different election forms, documents and supplies and the quantity actually received. Thereafter, place the official ballots in a corrugated box provided by the Commission. The BEI shall sign a Certificate of Receipt (A14) in three copies, the original of which shall be delivered to the City/Municipal Treasurer, who shall transmit the same to the ERSD, Comelec, Manila, immediately after Election Day.
SEC. 19. Forms to be reproduced when needed. - The following forms may be reproduced when needed:
a) Temporary Appointment of Chairman/Poll Clerk/Member (Annex "A");
b) Certificate of Challenge or Protest and Decision of the BEI (Annex "B");
c) Oath of Voter Challenged for Illegal Acts (Annex "C"); and
d) Oath To Identify A Challenged Voter (Annex "D").